Executive Assistant / Office Administrator

Executive Assistant / Office Administrator

Location: Bowmanville,

Number of Positions: 1

Pay: $21/hr.

Own Transportation Required?: Yes

Number of Positions: 1

Work Hours: 8:30 AM to 4:30 PM

Education /Certificates Required: Quickbooks proficiency; Microsoft Office Suite

Number of Years of Previous Experience Required: Experience is definitely an asset in a similar environment

Main Responsibilities:

·        Coordinate office activities and operations to secure efficiency and compliance to company policies

·        Supervise administrative staff and divide responsibilities to ensure performance

·        Manage agendas/travel arrangements/appointments etc. for the upper management and other staff

·        Manage phone calls and correspondence (e-mail, letters, packages etc.)

·        Support budgeting and bookkeeping procedures

·        Create and update records and databases with personnel, financial and other data

·        Track stocks of office supplies (and other supplies) and place orders when necessary

·        Submit timely reports and prepare presentations/proposals as assigned

·        Assist colleagues whenever necessary

Job Requirements:

·        Managing processes

·        Developing standards

·        Promoting process improvement

·        Tracking budget expenses

·        Staffing

·        Supervision

·        Delegation

·        Informing others

·        Reporting skills

·        Supply management

·        Inventory control

·        Quickbooks

·        Microsoft Office Suite

·        Proven experience as an office administrator, office assistant or relevant role

·        Outstanding communication and interpersonal abilities

·        Excellent organizational and leadership skills

·         Familiarity with office management procedures and basic accounting principles